Auditoriums are large event spaces that host town hall meetings and other enterprise-wide events for organizations with a large number of employees in a single location.
Modern auditoriums, due to their size, include professional sound systems and video distribution systems with multiple displays. Events in these spaces are frequently live-streamed to distant locations or recorded for later use. All of this must occur smoothly and effectively, and the technology must be user-friendly so that event administrators can set up and run the event with little effort.
So, what features and functionalities should be available in Auditoriums to provide an exceptional audiovisual experience? Our blog provides ideas to assist businesses in identifying these areas and developing an auditorium AV solution that is tailored to their specific business requirements.
#1 Effective content sharing across multiple devices
The purpose of technology in an auditorium is to ensure that the presentation runs smoothly. With minimal setup, presenters should be able to walk up and quickly present content from a laptop, tablet, or mobile device. The audio and lighting solutions must ensure that the presenter is visible and heard throughout the space, while the video and control solutions must ensure that the content is displayed flawlessly.
#2 During presentation scenarios, you have complete mobility
Because auditoriums are designed to host a variety of different events, the AV technology should allow the presenter to easily move around the space. Presenters should be able to relocate the podium to any location on or off the stage. Multiple AV floor boxes routed to a matrix switcher can help cut back on cabling to the central video system. Furthermore, wireless microphone solutions allow presenters to freely move around the space. To combat any presentation scenario, it is ideal to have the right combination of both handheld and lavalier microphones.
#3 Increasing the administrator's authority
In large auditorium spaces, the administrator/technician in charge of the event must frequently make adjustments from locations other than the AV booth. Sound can vary depending on where you are in the room. This necessitates adjusting the sound mix, lighting, video switching, and other settings while the hardware is located elsewhere in the room. Administrators will find it easier to modify AV and automation settings using mobile devices that are integrated with software controls.
#4 Live streaming and event recording
When multinational corporations hold events, employees from other countries are frequently invited. The auditorium could have a video conferencing solution that allows the event to be live-streamed anywhere in the world. Giving presentations across a global organization can be an expensive and time-consuming endeavor. As a result, modern organizations require a method to deliver the presentation once and then make it available to participants who are unable to attend the event live due to work or time zone constraints. The video can be uploaded to the cloud or an FTP server and shared or viewed on laptops, tablets, or mobile devices. Needless to say, the auditorium requires professional-grade AV technology capable of capturing, streaming, and recording crystal-clear audio and video.
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#5 Using digital signage to increase engagement
Digital signage is a fun way to communicate with employees and reach them where they congregate. Employees frequently pass by the entrance to an auditorium space while attending an event, going to appointments, or walking by to meet a client. As a result, the auditorium entrance is an excellent location for digital signage as part of a corporate communication strategy. Displays with digital signage can advertise upcoming events in the auditorium or even serve as an excellent tool for managing visitor movement and flow.
#6 Monitoring in real-time and central resource management
IT organizations can reduce service calls and trouble tickets by staying on top of how their AV systems are functioning with today’s IP-based AV systems and Resource Management Suites (RMS). These management suites include dashboards, reports, and alerts that enable the IT team to monitor the status of their AV systems in real-time and across the globe.
The key to successful auditorium AV, as with most AV integration scenarios, is to focus on the people – technology is just a means of delivering a message. Enterprises would benefit from working closely with the AV integrator to fully understand the benefits of the technology chosen.